In this article, you will learn:
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- To report any issues or for support on integration of E Invoice system, following options are available. Through self-service system at: 2. Through toll free number: 1800-103-4786 Before reporting the issue, users are encouraged to go through the following web sites to acquaint themselves with all the related and relevant information.
Much like the new system for return filing under GST, the e-invoicing standard would first be implemented on a voluntary basis. The purpose of introducing the e-invoicing standard is to ensure that the e-invoices generated by one software can be read by e-invoice generated by others.
Contrary to the misconception that e-invoice would enable the centralized generation of invoiced from the common portal, this is just a standard which if implemented would enable interoperability of invoices across the GST system.
That is to say, e-invoices shared between the seller and his buyer, agent, banks, or any other entity are easily read by machines and eliminate the errors resulting from data entry.
In this article, you will learn what is e-invoicing, contents of e-invoice, and its format.
What is E-Invoicing?
E-invoicing is a standard format rolled out by goods and services tax network (GSTN) for all the suppliers registered under GST. Such a standardized approach is adopted to ensure that there is interoperability of the invoice data. Suppliers under e-invoicing would continue to generate their invoices through their accounting system or ERP's in the same way as they are doing currently.
The e-invoicing system will only determine the invoice schema and standard to make sure that invoices generated by multiple billing software are read by machines resulting in the elimination of fake invoices, data entry errors and easy compilation of tax invoices.
Contents of E-Invoice
The schema for e-invoice contains both optional fields and mandatory fields. Mandatory field means components that must necessarily form part of the invoice so as to be a valid invoice under the e-invoice standard.
Optional fields, on the other hand, refer to the components that must not compulsorily be included in an invoice. That is to say, such components are included as an when required by the business entity.
It must be noted that the invoices once prepared in the JSON file format by the supplier are uploaded on the invoice registration portal so as to generate or get the invoice registration number validated for the invoice uploaded.
This is because under the e-invoicing system the invoices having a unique IRN would only be deemed as valid. Thus it is important for the supplier to fill all the mandatory fields so that such an invoice is authenticated by the invoice registration portal.
Thus, the following are the components that must compulsorily form part of the e-invoice to be generated.
- Invoice type
- Invoice type code
- Supplier GSTIN
- Invoice number
- Invoice date
- Reverse charge
- Unique Identification Number
- Details of the recipient such as GSTIN, state code, place, PIN code
- Details of the consignee, that is entity to whom the goods are shipped. This would include details such as Shipping to GSTIN, Shipping To State, supply type, transaction mode etc.
- Details of goods and services such as item description, quantity, price, value of goods and services, GST rate, GST Value
- Total invoice value
Authorization of Invoices By IRP
The supplier uploads the invoices generated in the JSON file format to the IRP. Once this is done, the IRP validates or generates Invoice Reference Number (IRN) in case where the supplier has not generated IRN via the billing software.
After generating the IRN and verifying the same, IRP digitally signs the invoices uploaded by the supplier. This signed e-invoice is deemed as valid which is further used by GST and e-way bill system.
Once e-invoice is digitally signed, IRP generates a QR code. This QR code contains the IRN, important invoice parameters such as GSTIN of the supplier and the recipient, invoice number, date of invoice, invoice value, number of line items, HSN Code of the main item (that is item having the maximum taxable value), IRN etc.
List of Mandatory Fields
The schema for e-invoice contains the following columns:
| S.No. | Column Head | Meaning |
| 1. | Technical Field Name | This refers to technical name used for the fields. |
| 2. | Cardinality | Cardinality means the manner in which a field would occur in the schema. For instance, 1.1 means that the item is mandatory and can be mentioned only once. |
| 3. | Small Description of the Field | This refers to short description of the Fields specified in the Schema invoice. |
| 4. | Is it Mandatory on Invoice | This means whether a field is compulsory to be mentioned in the invoice or not. |
| 5. | Technical Field Specifications | This specifies the limitation of string. Thus, it includes maximum length, date format, decimal places. |
| 6. | Sample Value of the Field | This is given for the taxpayer's understanding. |
| 7. | Explanatory Notes of the Field | This column explains, in brief, the meaning of the technical field given in the schema of the invoice. This helps the supplier to understand the importance of the technical field and provide details in the invoice accordingly. |
There are a number of mandatory fields that form part of the Schema for a tax invoice. To check out the mandatory fields in the schema for invoice, click here to download the schema and template of e-invoicing.
E-Invoice Excel Template
GSTN has provided an e-invoice excel template on the GST portal. This contains two templates: one containing the mandatory fields and the other containing all the fields.
Following is the snapshot of the e-invoice mandatory template.
GET GST COMPLIANT NOW!
With Government's mandate to upload Invoices to Invoice Registration Portal (IRP) and generate Invoice Reference Number (IRN) for companies with 5 Crore and above turnover from 1st April 2021, Business need to be fully equipped to be able to connect to GSTN using JSON API with their Enterprise solutions for e.g. Microsoft Dynamics NAV to ensure seamless, accurate exchange of required information.
Freedom to focus on your business:
- It is a system to integrate B2B invoices with GSTN.
- Get identification number and QR code issued against each Invoice from Invoice Registration portal using GSTN.
- Get your Invoice digitally signed.
- Eliminate need for manually uploading invoice.
OUR TESTED AND PROVEN SOLUTION
Direction Software LLP provides solutions that help your business integrate GST compliance. With the Indian Government's initiative to digitize Tax invoice registration and provide business with easy and effective GST system, our company has developed a solution that will automate Tax Invoices to be uploaded to Invoice Registration Portal (IRP) using APIs from GST Suvidha Provider (GSP) to generate Invoice Reference Number (IRN) numbers and QR codes. Medibang pro download.
What is e-Invoice?
It is a system to report transactions in a common and standard format across all business designed by GSTN. The main objective is to validate and capture Sales Data on GSTN portal with an objective to avoid tax fraud and ease flow of data for tax return filling. Some of the other benefits is that it is used for generating Part A of e-way bill.
There is a general misconception that e-Invoice means generation of Invoices from a central portal. The fact of the matter is that Business can continue generating invoices and accounting transactions the way they are doing in their current system.
Under e-Invoice regime, seller shall upload the details of the transactions and get electronically validated from government portal (IRP). Upon validation a unique Invoice registration number along with QR code and digitally signed copy will be available for both seller and buyer.
Criteria:
- Applicable for business that has turnover more than 5 crore, will require to generate e-Invoice for all B2B Sales transactions.
- For those business with 500 crore and above will require to provide B2B & B2C sales transactions./li>
What is E-Invoicing?
E-invoicing is a standard format rolled out by goods and services tax network (GSTN) for all the suppliers registered under GST. Such a standardized approach is adopted to ensure that there is interoperability of the invoice data. Suppliers under e-invoicing would continue to generate their invoices through their accounting system or ERP's in the same way as they are doing currently.
The e-invoicing system will only determine the invoice schema and standard to make sure that invoices generated by multiple billing software are read by machines resulting in the elimination of fake invoices, data entry errors and easy compilation of tax invoices.
Contents of E-Invoice
The schema for e-invoice contains both optional fields and mandatory fields. Mandatory field means components that must necessarily form part of the invoice so as to be a valid invoice under the e-invoice standard.
Optional fields, on the other hand, refer to the components that must not compulsorily be included in an invoice. That is to say, such components are included as an when required by the business entity.
It must be noted that the invoices once prepared in the JSON file format by the supplier are uploaded on the invoice registration portal so as to generate or get the invoice registration number validated for the invoice uploaded.
This is because under the e-invoicing system the invoices having a unique IRN would only be deemed as valid. Thus it is important for the supplier to fill all the mandatory fields so that such an invoice is authenticated by the invoice registration portal.
Thus, the following are the components that must compulsorily form part of the e-invoice to be generated.
- Invoice type
- Invoice type code
- Supplier GSTIN
- Invoice number
- Invoice date
- Reverse charge
- Unique Identification Number
- Details of the recipient such as GSTIN, state code, place, PIN code
- Details of the consignee, that is entity to whom the goods are shipped. This would include details such as Shipping to GSTIN, Shipping To State, supply type, transaction mode etc.
- Details of goods and services such as item description, quantity, price, value of goods and services, GST rate, GST Value
- Total invoice value
Authorization of Invoices By IRP
The supplier uploads the invoices generated in the JSON file format to the IRP. Once this is done, the IRP validates or generates Invoice Reference Number (IRN) in case where the supplier has not generated IRN via the billing software.
After generating the IRN and verifying the same, IRP digitally signs the invoices uploaded by the supplier. This signed e-invoice is deemed as valid which is further used by GST and e-way bill system.
Once e-invoice is digitally signed, IRP generates a QR code. This QR code contains the IRN, important invoice parameters such as GSTIN of the supplier and the recipient, invoice number, date of invoice, invoice value, number of line items, HSN Code of the main item (that is item having the maximum taxable value), IRN etc.
List of Mandatory Fields
The schema for e-invoice contains the following columns:
| S.No. | Column Head | Meaning |
| 1. | Technical Field Name | This refers to technical name used for the fields. |
| 2. | Cardinality | Cardinality means the manner in which a field would occur in the schema. For instance, 1.1 means that the item is mandatory and can be mentioned only once. |
| 3. | Small Description of the Field | This refers to short description of the Fields specified in the Schema invoice. |
| 4. | Is it Mandatory on Invoice | This means whether a field is compulsory to be mentioned in the invoice or not. |
| 5. | Technical Field Specifications | This specifies the limitation of string. Thus, it includes maximum length, date format, decimal places. |
| 6. | Sample Value of the Field | This is given for the taxpayer's understanding. |
| 7. | Explanatory Notes of the Field | This column explains, in brief, the meaning of the technical field given in the schema of the invoice. This helps the supplier to understand the importance of the technical field and provide details in the invoice accordingly. |
There are a number of mandatory fields that form part of the Schema for a tax invoice. To check out the mandatory fields in the schema for invoice, click here to download the schema and template of e-invoicing.
E-Invoice Excel Template
GSTN has provided an e-invoice excel template on the GST portal. This contains two templates: one containing the mandatory fields and the other containing all the fields.
Following is the snapshot of the e-invoice mandatory template.
GET GST COMPLIANT NOW!
With Government's mandate to upload Invoices to Invoice Registration Portal (IRP) and generate Invoice Reference Number (IRN) for companies with 5 Crore and above turnover from 1st April 2021, Business need to be fully equipped to be able to connect to GSTN using JSON API with their Enterprise solutions for e.g. Microsoft Dynamics NAV to ensure seamless, accurate exchange of required information.
Freedom to focus on your business:
- It is a system to integrate B2B invoices with GSTN.
- Get identification number and QR code issued against each Invoice from Invoice Registration portal using GSTN.
- Get your Invoice digitally signed.
- Eliminate need for manually uploading invoice.
OUR TESTED AND PROVEN SOLUTION
Direction Software LLP provides solutions that help your business integrate GST compliance. With the Indian Government's initiative to digitize Tax invoice registration and provide business with easy and effective GST system, our company has developed a solution that will automate Tax Invoices to be uploaded to Invoice Registration Portal (IRP) using APIs from GST Suvidha Provider (GSP) to generate Invoice Reference Number (IRN) numbers and QR codes. Medibang pro download.
What is e-Invoice?
It is a system to report transactions in a common and standard format across all business designed by GSTN. The main objective is to validate and capture Sales Data on GSTN portal with an objective to avoid tax fraud and ease flow of data for tax return filling. Some of the other benefits is that it is used for generating Part A of e-way bill.
There is a general misconception that e-Invoice means generation of Invoices from a central portal. The fact of the matter is that Business can continue generating invoices and accounting transactions the way they are doing in their current system.
Under e-Invoice regime, seller shall upload the details of the transactions and get electronically validated from government portal (IRP). Upon validation a unique Invoice registration number along with QR code and digitally signed copy will be available for both seller and buyer.
Criteria:
- Applicable for business that has turnover more than 5 crore, will require to generate e-Invoice for all B2B Sales transactions.
- For those business with 500 crore and above will require to provide B2B & B2C sales transactions./li>
Benefits:
- Standard reporting format across all organization.
- Auto generation of data for Tax filling purposes.
- Single document to satisfy all the statutory requirement like e-way bills etc.
- Reduction of Tax frauds.
- System level matching of Input and output tax to reduce reconciliation efforts.
Goods And Service Tax E Invoice System Download
Direction's E-Invoicing Solutions:
Goods And Service Tax E Invoice Systems
- Our company is partner with GSP and can help your business facilitate needs for GST and related services.
- Our solution will integration your Microsoft Dynamics NAV to GSTN to generate QR code, IRN number and get it digitally signed.
- Two solutions to connect to GSTN:
- Integrate using GSP's API.
- Directly integrating to GSTN without using GSP APIs.
Key components of GST e-Invoices:
Goods And Service Tax E Invoice System Free
- Data exchange is based on standard format designed by GSTN using JSON format, making it standard both in content as well as technology.
- GSP stands for (GST Suvidha Provider). A GSP is a service provider who helps the taxpayer to comply with the provisions of the GST law through its web platform. Goods and Service Tax Network (GSTN) will receive the returns filed by companies through GST Suvidha Provider.
- GSTN has been created by the private company that is officially authorized by the government. The State and Central Government collectively hold a 51% share. The main objective of creating GSTN is to develop, render and maintain IT infrastructure facilities and services to the Central Government and State Government, Tax Payers and other stakeholders for the implementation of GST.
- APIs will be provided by GSPs as well as Directly by GSTN.
- The Invoice Reference Number (IRN) is a unique number generated by the Invoice Registration Portal (IRP) using a hash generation algorithm, under the new e-invoicing system. For every document such as an invoice or debit or credit note to be submitted on the GST portal/e-way bill portal, an invoice reference number shall be generated.
- Requirement of Digital Signature by e-invoice Registration Portal.
- The IRP will also generate a QR code containing the unique IRN (hash) along with some important parameters of invoice and digital signature so that it can be verified on the central portal as well as by an Offline App.
- Cancellation of an E-invoice is possible. This will have to be reported to IRN within 24 hours. Any cancellation after 24hrs could not be possible on IRN, however one can manually cancel the same on the GST portal before filing the returns.
Process flow of generation e-Invoice
